Adecco Consultant Milano is looking for an Executive Assistant on behalf of a leading company specialized in integrated engineering projects focused on advanced technologies facilities (es. Data Center).
The selected candidate will play a key role in supporting senior management while also coordinating site operations and project teams.
Key Responsibilities:
Executive & Administrative Support:
• Provide high-level assistance to senior management, handling calendar management, meeting coordination, and document preparation.
• Prepare PowerPoint presentations, draft meeting minutes, and manage correspondence with authorities.
• Organize internal and external meetings, both virtual and in-person.
• Assist with translations (Italian/English) for meetings, emails, and reports.
• Welcome and register visitors arriving on-site for meetings.
Project & Site Coordination:
• Support the coordination of construction activities, liaising with contractors, suppliers, and internal teams.
• Manage team rotations and resource allocation across project teams.
• Help with logistics, such as fleet management, housing, and travel arrangements for employees.
• Provide administrative support for exhibitions and corporate events, including guest list management, stand organization, and promotional activities.
International Mobility & HR Support:
• Act as a mobility expert, supporting internal staff relocations and assignments across different countries.
• Collaborate with HR and external immigration specialists for visas, permits, and compliance.
Required Skills & Qualifications:
- Fluent in Italian & English (C1 level) – strong communication and negotiation skills.
- Ability to work under pressure in a fast-paced and unstructured environment.
- Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel).
- Previous experience in multicultural environments and international mobility processes.
- Minimum 5 years of experience in a similar role (HR, International Mobility, Senior Executive Assistance).
- High school diploma or Bachelor's degree in Business Administration, HR, or related fields.
Preferred (but not essential):
SAP knowledge.
Driving license & own transport.
Sede di lavoro: Milano, zona Est
Disponibilità oraria: Full Time